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EDI Order to Invoice

This paragraph describes the process of receiving and processing EDI Orders to sending the EDI Invoices.

EDI Setup

To be able to work with EDI messages a basic setup needs to be done. Via the Tell me what you do function searching for HB EDI Setup you will find this basic EDI setup.

As soon as the EDI Extension is activated you need to setup following fields:

  • Company GTIN code
    Your company EDI identification number. Also known as EAN code.
  • EDI Company No. (SSCC)
    Company identifier for making use of SSCC labels
  • EDI Invoicemsg on posting
    Indicates whether the system needs to create an EDI Invoice message during posting the sales invoice
  • EDI Order Archive Per
    Indicates for which period new folders will be created archiving imported EDI mesages
  • EDI Shipmentmessage after posting
    Indicates whether the system needs to create an EDI shipment message during posting the sales shipment
  • EDI Import GTIN Code Required
    Indicates whether item identification is only done based on GTIN codes when importing EDI Orders
  • EDI Test Modus
    Sends an additional 'test' flag in every outgoing EDI message so receiving parties can identify these as non production data.
  • SSCC Pallet nos.
    Enter a no. series for creating SSCC pallets
  • EDI Envelop nos.
    Enter a no. series for all created EDI Envelops (headers)

Setup EDI Message Type

For each message type you like to process a record in the HB EDI Message Type table needs to be setup. Search for HB EDI Message Type via the Tell me what you want to do function.

For each incoming or outgoing message type a record needs to be created with following minimum requirements:

  • Code
    Unique identifier for this message type
  • Description
    Short explanation for this message type
  • Type
    Direction for this message type, Import / Export
  • File Location
    UNC path for the exported files or path for importing incoming messages
  • EDI Document Type
    Select which document type needs to be created (Import) of from which document the message data needs to be exported
  • Archive File Location
    UNC path for archiving imported messages
  • No. Series
    No serie for creating the EDI message records. With this you are able to identify different message types by the message number.
  • Error Location
    UNC path for putting message files which could not be processed
  • Status
    Released or Open. To change settings on a message type status needs to be open. To process messages status needs to be released.

 

Import EDI Messages

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Processing EDI Messages

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EDI Invoices Message

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